Zayed University UAE Jobs Careers 2023 Apply Now For Administrative Officer Jobs in Dubai,United Arab Emirates

Jobs Responsibilities
•    Handles Director’s daily schedule and diary.
•    Designs and maintains spreadsheets for checkout system of audio\visual equipment such are digital and video cameras, projectors, VCRs and audio recorders.
•    Creates and updates University personnel directory published on the Intranet.
•    Maintains IT Inventory and related records.
•    Maintains IT purchased equipment and purchase transactions.
•    Schedules visual/audio rooms booking.
•    Collaborates with vendors and the University Finance and Contracts/Procurement departments on IT quote requests, purchase orders and payments.
•    Coordinates external and internal training courses for IT staff.
•    Actively supports the coordination of the in-house technical training programs.
•    Prepares formats and produces documents, materials, reports, meeting agendas and minutes and correspondence as required.
•    Organizes and schedules meetings and appointments, coordinates catering and notifies attendees of location and timing. Produces and distributes meeting agendas and minutes as required.
•    Receives incoming calls and visitors, replies to inquiries and responds to requests.
•    Collects and distributes mail.  Screens incoming mail, delivers outgoing mail and liaises with courier companies for collection. Arranges for IT staff transportation and travel.
•    Independently designs databases or spreadsheets to track divisional information, activities or projects and trains, other administrative staff, on the use of these files.
•    Provides document translation as required.
•    Maintains personnel records of all staff within the department.
•    Handles visiting consultants with logistical requests. Training and Development
•    Develops and implements training programs and workshops aligned to the University strategic plan and vision.
•    Accountable for the smooth running of the department, which includes all administrative responsibilities and tasks.
•    May independently communicate with vendors and make decisions for small purchases in accordance with University rules of purchasing.
•    Has to maintain a professional image with both internal and external clients.
•    Deals with different internal clients from different levels and departments.
•    Communicates with the University Finance & Purchasing departments and with vendors.
•    Communicates with other departments for their IT requirements.
•    Interacts with staff, faculty and students on regular basis.
•    Occasional contact with Deans, Directors, and Supervisors.